Find out where your property management team is losing its week
A 60-minute diagnostic with the person who would actually do the work, then a written report within three days: the processes costing you time, what each one costs you, and the two or three fixes worth doing first.
Why me. I have been building software since 2005, and in 2021 I led the rebuild of a property management system — properties, contacts, the trust ledgers and audit trail, all the reporting — off a legacy desktop application. So I know what PM software looks like underneath, and which parts of your team's day exist only because two systems do not talk to each other.
What I don't touch. Your trust ledger, your monthly reconciliation and your audit sign-off stay exactly where they are — that is your licence and your auditor's job, not mine. What I look at is everything feeding them: who types what, how many times, and out of which system.
What you walk away with
On a 60-minute video call, we uncover your biggest bottlenecks. Afterwards, you get a written report showing exactly what to fix — first the quick wins, then the bigger opportunity.
Specific gaps found
Exactly where your processes are broken and costing you money — not vague advice, actual pain points with real numbers.
Quick wins for this week
2-3 specific changes you can make this week, set out in the written report.
An automation plan with ROI
A written roadmap of what to automate first, how much it saves, and what it costs to implement.
What a “gap” actually looks like
Here's a worked example of the kind of finding that shows up in a GapFinder report — the level of detail and specificity you can expect.
The gap
Invoices come in by email, get manually re-typed into accounting software, then manually re-entered again into a spreadsheet for job costing. Same data, three places, three chances to get it wrong.
What it's costing
~6 hours/week of admin time, plus the reconciliation errors that come from triple data entry.
The fix
Automated invoice capture that reads the email, extracts the data, and pushes it into both systems at once. No re-typing.
An illustrative example, not a real client case. Your report will reflect the specific gaps in your business.
Illustrative, not a client case: a PM team doing 10 inspections a week, each write-up taking around two hours between the notes, the photos and the report — roughly 20 hours a week in one process.
How GapFinder works
One video call, one written report. Here's exactly what happens.
Book your session
Pick a time and complete a short pre-call questionnaire. It takes 5-10 minutes and means we hit the ground running.
The 60-minute diagnostic
A live conversation where we dig into how your business actually runs, and pinpoint exactly what's costing you time and money.
Get your written report
Within 3 days: the gaps we found, 2-3 quick wins you can action this week, and an automation roadmap with ROI projections.
Decide what's next
Keep the report and run with it yourself, or talk to us about implementing the automation roadmap. No pressure either way.
Why this is free right now
GapFinder is normally $490. We are taking three Australian real-estate agencies through it at no cost, because right now we want three published case studies with real numbers more than we want $1,470.
That is the entire trade, and we would rather say it outright: you get the diagnostic and the report. If it finds something worth having, you let us write it up with your name on it.
What a foundation place requires
- A property management department — roughly 100 properties under management or more
- The principal or PM department head on the call. The person who can approve a change to how the team works.
- Agreement up front: if the report identifies real value, you give us a named testimonial and let us publish a written case study
- 60 minutes taken seriously, with your actual workflows on screen
Foundation places only (no fee, so no refund applies)
Your side of it is conditional too. If the report does not identify at least two improvements you believe are worth acting on, you owe us nothing — no testimonial, no case study, no obligation.
Not ready to book a call? Start with the free guide.
Get our free guide, 10 Hours Back, and see the most common places businesses like yours are losing time — before you spend a cent.
Get the Free Guide
Enter your email and we'll unlock the download instantly.
Our guarantee on paid sessions
If the report does not identify at least two specific improvements you believe are worth more than the fee, tell us within 14 days and we refund you in full.
Stop losing money to broken processes
Spend one hour finding your gaps. Get a specific, written plan to fix them.
Common questions
What if I'm too busy for a 60-minute call?
The call is 60 minutes. After that you have a written report you can come back to anytime, even if you can't act on it immediately.
What happens after I get the report?
The report is yours to keep. If you want help implementing the bigger automation opportunities, we'll scope that as a separate project. If not, you still walk away with a clear roadmap.
Is this just a sales pitch?
No — the diagnostic is genuine. You get real insights and actionable quick wins regardless of what happens next. If larger automation work makes sense for your business, we'll discuss it. If it doesn't, you keep the report.
How does the money-back guarantee work on a paid session?
If the report does not identify at least two specific improvements you believe are worth more than the fee, tell us within 14 days and we refund you in full.
How do I know if this is right for my business?
Real estate agencies with a property management department come first. Beyond that, if you run a business with repeatable processes, manual admin, or scattered tools — dental, accounting, legal, trades, veterinary, or similar — there's almost always something to optimise. The diagnostic will tell you exactly what.